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Harvard University Recreation

Facility Rentals

Harvard Recreation

Reserve a space

Rent a gym floor or an individual court for your group at the MAC, Hemenway or QRAC.

View hourly rates How to request a space
Malkin Athletic Center · Cambridge

Before you book

Who can reserve?

You must be a Harvard affiliate representing a Harvard-affiliated group. Exceptions may apply during winter recess, spring break and summer break.

When should I ask?

Allow at least two weeks. Harvard Recreation can rarely accommodate requests submitted closer to the event date.

When is it confirmed?

Your reservation is secure only when Harvard Recreation confirms it. Review the rental rules before you send your inquiry.

Hourly rental rates

Rates are per hour. Additional staffing or operating charges may apply outside regular facility hours.

Rental space Student group Department / staff group
QRAC Gym Floor Quadrangle Recreational Athletic Center
66 Garden Street, Cambridge		 $65 $125
Hemenway Gym Floor Hemenway Gymnasium
1515 Massachusetts Avenue, Cambridge		 $55 $100
MAC Gym Floor Malkin Athletic Center
39 Holyoke Street, Cambridge		 $150 $300
MAC Individual Court Malkin Athletic Center
39 Holyoke Street, Cambridge		 $65 $115

Looking for another space? Ask Adam Wetherbee about availability.

Payment options

Confirm how your group will pay when arranging the reservation.

Facility front desk

With approval, pay by credit card or Apple Pay at the facility front desk on the day of your event.

Membership Office

Pay at the Membership Office inside the Malkin Athletic Center.

Department billing

Harvard departments can arrange in advance to pay with a department billing code.

Rental rules

Review the booking terms and open each topic for the requirements that apply to your event.

Refunds and schedule changes

Bookings are non-refundable. Cancellations or rescheduling are at the sole discretion of the facility and its staff. The cancellation policy requires at least 24 hours’ notice to avoid the event rental fee.

Group conduct

Unruly, disruptive or disrespectful behavior toward staff or the facility may result in a $200 fine and a permanent ban from renting Harvard Recreation facilities.

Facility access and event setup

Food and Drink

Food and beverages are not permitted, except for light food and water.

Hemenway Spectators

Spectators are not permitted for Hemenway Gymnasium bookings.

MAC Balcony and Bleachers

The Malkin Athletic Center balcony and bleachers may not be used during an event.

Furniture and Setup

Harvard Recreation cannot provide seating or tables for rental groups. External furniture rental options may be used when necessary.

Lighting, Sound and Special Equipment

Lighting, sound or other special equipment may not be installed or used without prior written consent from Harvard's representative.

Organizer and attendee responsibilities

Organizer Attendance

The event organizer must remain at the event for its entire duration.

Special Event Waivers

Every attendee who is not affiliated with Harvard must complete a special event waiver at the front desk before attending the event.

Events Involving Minors

If Harvard requires it for an event involving participants under age 18, the licensee must comply with the applicable provisions of the Harvard Recreation Child Supervision Policy. Harvard may terminate the license immediately if the licensee fails to comply with applicable law, DPH regulations or Harvard Recreation policy.

Reservation End Time

All spectators and event attendees must leave the facility by the time the reservation expires.

Sale of Goods

Rental groups may not offer or sell goods, including food and beverages, in the space without prior written consent from Harvard's representative.

Fees, cancellations and cleanup

Cancellation Notice

Rentals must be canceled at least 24 hours in advance to avoid the rental fee associated with the event.

Outside-Hours Staffing

Events held outside regular facility hours may incur additional charges for Harvard Recreation staffing.

Custodial Services

Custodial services are an additional charge when required. The charge depends on the size and length of the event.

Condition of the Space

At the end of the reserved time, the licensee must return the space to Harvard neat, clean and free of personal property, trash and debris. The licensee is responsible for costs associated with cleaning, repairing or restoring the space to its previous condition, except for reasonable wear and tear.

Repair and Restoration Costs

The licensee is responsible for all expenses required to restore the space to its previous condition, including repair, restoration and additional custodial fees.

Harvard policies and license terms

Use of Harvard Names and Marks

The licensee may not use the name “Harvard,” alone or as part of another name and in any language, or any logos, seals, insignia, words, names, photos, symbols, images or devices that identify Harvard or any Harvard school, unit, division or affiliate in connection with the event, as part of the event name or in connection with use of the space, except when describing the event location.

Laws and Harvard Policies

The licensee must comply with all federal, state and local laws and regulations, including permitting and licensing requirements, as well as all Harvard policies and any other rules provided by Harvard.

Force Majeure

Neither party is liable for delays or failures in performing obligations, other than payment obligations, when caused by circumstances beyond that party's reasonable control.

Request a space

For rentals outside Harvard Club Sports and Harvard Recreation intramurals, contact Adam Wetherbee about availability and booking.

Include in your email

  • Your club or group name and affiliation
  • The event date and time
  • The estimated number of participants
  • The purpose of the event
Email Adam Wetherbee